What is a practice to ensure effective communication in meetings?

Establishing a designated speaking order is an effective practice in meetings as it promotes organized discussions and ensures that all members have the opportunity to contribute their thoughts without interruptions. This method helps prevent chaos and allows participants to engage more meaningfully. When there is a clear order, it reduces the chance of overlapping conversations and ensures that individuals are heard, which can foster a more collaborative atmosphere.

Using a designated order can also increase respect among team members for each other's inputs and may help in managing time efficiently. It encourages quieter members to speak up and share their ideas, as they know when their turn will come, leading to a more inclusive environment.

While allowing interruptions can lead to lively debates, it often results in fragmented communication and misunderstandings. Avoiding agendas in the name of spontaneity can lead to aimlessness and unproductive meetings, and letting certain voices dominate detracts from a balanced discussion. These alternatives typically do not foster effective communication as well as a structured approach does.